Hiring an employee and wish to produce a payslip every week? It’s good to know the format of the payslip in order to provide the correct one for compliance. If you have been hired and entered into an employment agreement, a payslip becomes a must.
Payslips are these are useful tools (whether on paper or electronic) to make sure that you and your employer have the same understanding of how the pay is made up. If you don’t get a payslip or it doesn’t have enough information, you can ask your employer to write down the things you want to know.
You can ask your employer to show or give a copy of your wages and time records, and holiday and leave records (which your employer must keep). These records will show you your pay rate, hours worked and how much you were paid, as well as your holiday and leave information. If there is anything you don’t understand, you can ask your employer to explain it to you. You should be aware that leave and holiday balances are sometimes shown in weeks, days or hours.
The list below has some of the things your payslip might contain, though all the fields are not essential.
| The Essentials |
| Name or employee number |
| Address |
| IRD number |
|
Bank account number
|
| Pay date |
| Pay period |
|
Annual holiday balance (entitled) / (accrued)
|
|
Sick leave balance
|
|
TOIL balance (Time Off In Lieu)
|
|
Alternative holidays balance
|
|
Leaves & Balances
|
|
Pay for sick leave taken
|
|
Pay for bereavement leave taken
|
|
Pay for alternative holidays taken
|
| Pay rate |
| Allowances |
|
Bonuses/ commissions/ piece rates
|
| Deductions |
|
Pay for annual holidays taken
|
|
Pay for public holidays (worked and unworked)
|
|
My 8% instead of annual holidays (if relevant)
|
|
Reimbursements
|
| Gross pay |
| Net pay |
|
YTD gross pay
|
|
YTD net pay
|
|
Hours worked
|
|
The total hoursworked
|
|
The days and hours worked each day
|
|
Pvertime hours
|
|
Penal rate hours
|
|
Hours worked on public holidays
|
|
Annual holidays taken
|
|
Sick leave taken
|
|
Bereavement leave taken
|
(Edited for Startupanz. Courtesy & Source: Employment NZ)
